I
TOTEM OCEAN TRAILER EXPRESS, INC.
POSITION ANNOUNCEMENT
ACCOUNTING SPECIALIST 2 Federal Way
(Credit & Collections)
We have an immediate opening in our Federal Way office for an Accounting Specialist 2 reporting to the Corporate Credit Manager. Candidate should have an AA degree in business administration or related field; 3 years accounting and/or customer service experience, preferably in the transportation industry. This position is responsible for the control of revenue invoices interfaced into the AR System for mailing to the customer. Also is responsible for the continuity and timely processing of all credit applications, as well as daily payment/deposit preparation, support to the Accounting Specialist 3, and collections of accounts receivable.
This position is a grade 13.
Essential Job Responsibilities AND Results
- Ensure that all invoices have appropriate support documentation required by customers.
- Timely and accurate processing of invoices for mailing.
- Auditing of all accessorial invoices received from Customer Support for accuracy and applicable support documents to improve collection of our services.
- Maintain daily control report for military invoices and investigate the military website for invoice status reports.
- Manage credit application process, including establishing customer numbers in Transi and Lawson, maintenance and communication with banks & financial institutions for credit references.
- Provide support to other team members, including input of cash receipts and revenue interface and collections support.
- Maintain Equipment Interchange Report (EIR) and ensure timely receipt of required EIR’s from Alaska.
- Verify invoiced revenue and corrected invoices between Lawson and Trans-ship.
KNOWLEDGE, Skills And Abilities
- Excellent verbal and customer service skills.
- Knowledge of laws regulating credit and collection practices.
- Working knowledge of accounting software.
- Good accounting and organizational skills.
- Ability to work independently and to meet deadlines.
- Good verbal and written communication skills.
- Ten-key by touch.
- Must be a team player.
- Ability to handle complex situations.
- Excellent negotiation skills.
- Computer literate, with the ability to utilize standard software applications and be proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint and Excel).
JUDGEMENT
Independent judgment and work prioritization skills. Requires common sense and good decision making skills to deal with all other internal departments and with customers.
The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.
Posted 8/15/08
Closing 9/5/08